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Hire Terms and Conditions

TERMS AND CONDITIONS

BAREFOOT BOWLS

Rink Hire

Rink hire confirmation is required 30 days prior to the event. No refund will be provided for reducing the number of rinks booked after this time.

Bowls

Bowls will be available at your allocated rink. You are required to put all bowls back in their trays at the conclusion of play.

Rain

The City of Melbourne Bowls Club has a synthetic bowling green which is available for year round use. We cannot cancel your rink bookings due to forecast rain. Bowling is an outdoor sport and if rain occurs on the date of your function, it will be the expectation of the Club that the function would continue. As such any cancellations will result in the loss of your deposit. At the Club's discretion, if bowls are not possible and Pennant Bowls would be cancelled in similar conditions, green fees will be refunded in full.

NOTE: No refunds will be considered until the day of the booking.

Footwear

Flat soled footwear is advisable on the premises. Patrons wearing heeled footwear of any kind will not be allowed on the greens to bowl. No exceptions will be made. For the safety of all guests bare feet are only acceptable on the green itself and footwear must be worn in all other areas.

Damage

The client is responsible for all damages caused during the function, by any of their guests or any other persons attending the function, in any part of the function room and club. All deposits paid are held by the Club as a bond until the completion of the function and maybe withheld by the Club if there is any damage to club property or additional cleaning is required. 

Catering

You are permitted to organise catering for your group to consume at the Club.  Please inform the office what catering you have organised so we can allocate a suitable area for your group.
The host is responsible to ensure that any caterers clean up after themselves and remove all rubbish according to Club requirements. 

Please note that only bookings for the function room include use of the kitchen facilities. Access to
the kitchen may not be available for BBQ and Bowls bookings and as such the club cannot guarantee that refrigerator space is available for perishable foods etc.

BBQs 

All BBQs are to be cleaned after use.  Utensils and cleaning supplies are provided by club.  Failure to clean the BBQ will result a cleaning fee of $50.

Seating

Whilst every effort is made to ensure the comfort of our guests there may not be sufficient seating for all invited guests. For groups over 50 guests we recommend hiring the function room to ensure seating is available for all guests.

Beverages

No beverages of any kind can be brought into the club including soft drinks and juices. We have a full club liquor licence and a renewable limited licence under which BYO is not permitted.

Responsible Service of Alcohol

The City of Melbourne Bowls Club Ltd is committed to the responsible service of alcohol.  Therefore, we strictly adhere to the following laws:

-    Intoxicated guests will not be served
-    No liquor will be served to minors (under 18 years of age)

It is a requirement of our licence that intoxicated persons be removed from the premises.

Minors

Minors can attend functions at the club. However, all minors must be under the supervision of a parent or guardian for the full duration of their attendance at the club. Children are not allowed to run on the greens and disrupt other patrons. Parents or guardians accept full responsibility for minors and indemnify the Club.

Bachelor and Hens' Parties

Club facilities are available for bachelor and hens' functions, on the condition that the function does not include any form of public nudity or sexually explicit entertainment.  This is prohibited under Club rules. The Club reserves the right to cancel any function immediately upon breach of this rule and withhold any deposit. The club may require any event to hire security for the duration of that function at the cost of the host.


FUNCTION ROOM BOOKINGS

Confirmation

A $350 deposit is required to confirm all functions. Management reserve the right to cancel any unconfirmed bookings & allocate the space to another client. Deposits may be paid online or by credit card, cash or direct debit.

Final Payment

Payment in full for all functions is due on the day of the function unless otherwise agreed. Rink hire charges are based on the number or rinks booked and confirmed. Payments may be paid by credit card or cash.

Cancellation by Client

To qualify for a refund all requests for cancellations, including reducing the number of rinks booked, are to be made in writing and must be at least 45 days prior to the booked date. All cancellations incur a $15 administration fee.


Cancellation by the Club

If the club has reason to believe that a function will affect the smooth running of the club, its security or reputation, it reserves the right to cancel the function. If the club cancels a function, all deposits will be fully refunded.

Final Numbers

An estimate of your guests will be required 14 days prior to your function for staffing purposes.

If the club has organised catering on behalf of the client final numbers are required 4 business days prior to the event. These are the minimum numbers you will be invoiced for.

Function Details

All function requirements and final details including outside caterer's details, beverage requirements, entertainment, audiovisual and room set ups must be confirmed 4 days prior to the function.

Function Times

Your function is booked for the times agreed to by the club upon booking and signed for below. Please note that access to the venue required prior to, or after, the agreed function times may not be available. If available, an additional room hire charge of $100 per hour or part thereof will apply. Management reserve the right to book other functions in the same function room up to 30 minutes before the scheduled commencement time and 30 minutes after the scheduled finishing time.

Beverages

No beverages of any kind can be brought into the club including soft drinks and juices. We have a full club liquor licence and a renewable limited licence under which BYO is not permitted.

Responsible Service of Alcohol

The City of Melbourne Bowls Club is committed to the Responsible Service of Alcohol. Therefore we strictly adhere to the following laws:

-      Intoxicated guests will not be served

-      No liquor will be served to minors (under 18 years of age)

It is a requirement of our licence that intoxicated persons be removed from the licensed premises.

Minors

Minors are allowed to attend functions at the club. All minors must be under the supervision of a parent and/or guardian for the full duration of their attendance at the club. Children are not allowed to run on the greens and disrupt other patrons. Parents and/or guardians accept full responsibility for minors and indemnify the club.

The club will not host an 18th Birthday party under any circumstances

Any person under the age of 18 attending your function found to be consuming alcohol or in an intoxicated state will be removed from the licensed premises immediately and the function will be terminated, with no refund applicable. You will be liable for the full room hire and any other costs incurred to that time. To assist with any possible disappointment, please advise the bar staff of any attendees in the 15- 17 year old bracket and point them out so the bar staff can monitor them.

Security

It is club policy that security be in attendance for all 21st Birthday parties at the cost of the host. At its discretion the club may also require any other function to have security, also at the cost of the client.

Decorations

Candles may be used, however they must be covered. Decorations are not permitted to be fixed to the plywood veneer or the white wall. Items may only be affixed to the windows with blue tack or tape and must be removed at the conclusion of the event. Staples, tacks and sticking plasters are prohibited. No confetti is permitted including confetti filled baloons. An additional cleaning charge of $150 will be applied if confetti is used. Any decorative requirements outside these guidelines must be discussed and arranged at least 14 days prior to function. All decorations including balloons are to be removed by the client after the event or a cleaning charge of $150 may apply.

Damage

The client is responsible for any and all damage caused during the function, by any of their guests or any other persons attending the function, in any part of the function room and club. All deposits paid are held by the club as a bond until the completion of the function and maybe withheld by the club if there is any damage to club property or additional cleaning is required. 

Equipment, Furniture and Contractors

All third-party operatives (DJ's, entertainers etc.) must provide a certificate of currency of Public Liability Insurance 14 days prior to the date of the function. It is the host's responsibility to ensure this happens. If these requirements have not been met then we have the right to refuse entry of equipment and/or the entertainer.

 All electrical or mechanical equipment brought onto the premises must be safety tagged.

Any equipment remains the responsibility of the host up until the time it is removed from the premises. This will be done at the end of the function. Any equipment or property left after the event may incur an additional charge for removal unless by prior arrangement. No personal goods are to be left on the premises after a function unless by prior arrangement. All care is taken but we accept no responsibility for lost or damaged items left at the club.

Kitchen Usage

The host is responsible to ensure that any caterers clean the kitchen and remove all rubbish according to the Club requirements.

Fire Safety

All functions must operate within recognised Fire Safety regulations. Flammable materials and or pyrotechnic displays are STRICTLY PROHIBITED.

Bachelor and Hens' Parties

Club facilities are available for bachelor and hens' functions, on the condition that any function does not include any form of public nudity or sexually explicit entertainment. This is prohibited under Club rules. The Club reserves the right to cancel any function immediately upon breach of this rule and withhold any deposit paid. The club may require any function to hire security for the duration of that Function at the cost of the host.

Drugs

The club does not condone the use of drugs, and conducts a "NO TOLERANCE" policy. People caught in the possession of drugs will be removed from the club premises immediately & directed to the appropriate authorities. The Club reserves the right to cancel the function on the spot upon usage of prohibited or controlled substances.